COMPETITION RULES

General Rules | Additional Notes | Large Sculptures | Decorator / Twister | Non-Round Sculptures | Center Peice Design | Table Scape | Innovation Creations



GENERAL RULES – Constructing for competition will begin April 4, 2009

 The competitions listed below will follow the same General Rule guidelines:

  • Large Balloon Sculptures
  • Decorator/Twister Team Balloon Sculptures - NEW
  • Small Non-round Balloon Sculptures
  • Centerpiece Competitions
  • Tablescape Competition
  • Creative Innovations Competition
  1. 1 All delegates must submit their design for approval to WCEP by January 4, 2009. A written description of your sculpture, supply & cost sheet plus a sketch of your design, a copy of your liability insurance is required and may be faxed or emailed to:
    1. West Coast Event Productions
      26861 Trabuco Rd., Ste E, #172
      Mission Viejo, CA 92691
    2. Fax: (949) 461-071
    3. Main:   (949) 293-3833 / 1-877 4WCEBAC
    4. Email:  francie@wceventproductions.com
  2. Put your imagination to work. There will be a central theme for each of the different competition styles (except for the Tablescape Competition).
  3. Your design must consist of 70% balloons. You are encouraged to use mix media, i.e. flowers, animation, fabrics, lights, foam board etc. All designs must be free- standing. No rigging to hotel structures is allowed.
  4. No licensed work will be permitted unless you have express written consent from the copyright owner. Letter of consent must accompany your design and is to be submitted to WCEP by March 14, 2009.
  5. Competition pieces must last until closing of the convention, April 7.
  6. Time for dismantling of all sculptures will be anytime after 11:00p.m, April 7 and completion by 10a.m. on April 8
    1. Competitors are responsible for teardown and clean up of their competition space. Failure to do so will result in $75 penalty charge.
  7. All guidelines must be followed including deadlines for completed work or competition piece may be disqualified. If disqualified all fees will be forfeited.
  8. Delegates agree that photos of their sculpture may be used in all future publications and/or promotions used by WCE& BAC and WCEP.
  9. WCEP will not be held liable for any injury, destruction or loss of product to competition piece(s) or equipment.
  10. WCEP will supply nitrogen and helium upon written request by March 14, 2009.  Please address requests to Francie Rosen.
  11. If requested, WCEP can assist you upon written advanced notice by March 14, 2009 of supplies, i.e. aluminum rods, PVC, conduit, base plates, foam board as needed. Delegates will be responsible for these costs and will be billed accordingly. Credit card will be held on file for this purpose. Production equipment will be the responsibility of the competitors i.e. Nozzles, auto-sizers, mono, lighting, motors, extension cords etc.
  12. No advance production of sculptures, centerpieces or tablescapes will be permitted. This includes: double stuffing, bending or building any part of the framework, inflating balloons, setting up lights or motors. All cutting and painting of foam board will be done on site in a designated area.
  13. Competitor must be a fully paid Delegate in order to compete.  Each competitor may enlist the help of no more than four delegates at any one time.  All volunteers must be fully paid delegates in order to help with competition pieces.
  14. Judging will take place April 5 between 10:30 a.m. – 8:00 p.m. Results of winners will be announced at the Final Night Gala & Awards Ceremony.

 

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ADDITIONAL NOTES

Competition pieces must be set up is on Saturday, April 4 prior to the beginning of the convention. Saturday night stay at the Costa Mesa Hilton is not included. Special room rate still applies if you make your reservations in advance. Rooms book up early. If you wait you will be charged the going rate by the hotel.

 

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RULES FOR LARGE SCULPTURES

  1. General rules 1 – 14 applies
  2. Dimensions: 10’L x 8’D x 12H’
  3. Construction of Large Sculpture begins at 8:00 a.m., Saturday, April 4.
  4. Completion of your large sculpture and clean up of your area must be done by 10:00 a.m., April 5, 2009.
  5. Supply and cost sheet not to exceed $500 in products.
  6. Overnight construction of large sculpture will be permitted upon pre-arrangement of WCEP
  7. Theme:  Movies  (this theme creates a broad opportunity to go in any direction) Use your imagination to create anything from your favorite animated movie to an action packed blockbuster!

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RULES FOR DECORATOR / TWISTER TEAM BALLOON SCULPTURE

  1. General rules 1 – 14 applies
  2. Dimensions: 8’L x 4’D x 9H’
  3. Construction begins at 10:00 a.m., Saturday, April 4.
  4. Completion of your balloon sculpture and clean up of your area must be done by 11:59 p.m., April 4, 2009.
  5. Supply and cost sheet not to exceed $300 in products.
  6. Decorator/Twister Team is a new concept.  There must be 1 twister and 1 decorator to participate.  You cannot be talented in both fields.  The idea is to build teamwork between the two different fields of the balloon Industry.  Both names must be registered as a full delegate and on the competition form.
  7. Theme:  Movies  (this theme creates a broad opportunity to go in any direction)

 

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RULES FOR SMALL NON-ROUND BALLOON SCULPTURE

  1. General rules 1 – 14 applies
  2. Dimensions: 8’L x 4’D x 7H’
  3. Construction begins at 10:00 a.m., Saturday, April 4.
  4. Small Non-Round Sculpture Balloon Sculpture begins construction at noon, Saturday, April 4.
  5. Completion of your small non-round sculpture and clean up your area must be done by 11:59 p.m., April 4, 2009.
  6. Supply and cost sheet not to exceed $300 in products.
  7. Theme:  Movies  (this theme creates a broad opportunity to go in any direction)

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RULES FOR CENTERPIECE

  1. General rules 1 – 14 applies
  2. Dimensions: 18”x18”x5’ tall max. from table height
  3. You will be given a space within the hotel to build and create your centerpiece. Centerpiece competition begins construction at 4:00 p.m., Saturday, April 4 with completion of building your centerpiece and cleaning up your area on April 4, 2009 at 11:59p.m.
  4. You be responsible for moving your centerpiece to the staging area of the hotel on April 5 and set in place between 7:00 a.m. – 10:00 a.m. Failure to do so on time may lead to disqualification. If delegate is disqualified all entry fees will be forfeited.
  5. Supply and cost sheet not to exceed $125 in wholesale products.
  6. Delegates will need to bring their own products and equipment for the centerpiece competition.
  7. Entry competitor delegate must do their own centerpiece competition. Please note this differs from the general rules. No other enlisted help is permitted.
  8. Theme:  Movies  (this theme creates a broad opportunity to go in any direction)

 

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RULES FOR TABLESCAPE

The tablescape competition is a new and exciting idea for the balloon industry. This competition allows the delegates to take full advantage of setting the scene from start to finish for their tablescape. It is open to fully paid delegates, decorators, florists, event planners and anyone with a creative vision can participate. Here is your chance to strut your talent and incorporate all elements for that spectacular tablescape display. Set the stage for a new outlandish look.

  1. General rules 1-14 applies
  2. WCEP will supply a 60” round table, white cloth to the floor and 6 chairs. You may arrange to bring in your own chairs of any style, your own linens, plates, flatware, and centerpiece, anything that will present the WOW factor.
  3. Dimensions: 96”x 96” x 5’ tall max. from table height
  4. Tablescape Competition begins construction, Saturday, April 4. Construction begins 4:00 p.m. with conclusion of building your display on April 4, 2009 at 11:59p.m
  5. Supply and cost sheet not to exceed $500 in wholesale products.
  6. Delegates will need to bring their own products and equipment.
  7. No advance production of the centerpiece is permitted for your tablescape display. You will be provided a room that you may build your floral or balloon centerpiece. You will then walk your centerpiece into place to complete your tablescape in the allotted time set forth. Cutting and painting of foam board will be done in a designated area.

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CREATIVE INNOVATIONS COMPETITION

WCE&BAC is excited to introduce a competition known as “Creative Innovations”. Open to all fully paid delegates; this competition was created for entrepreneurs who want to offer the balloon and special event industries something new and imaginative! You’ll have a chance to meet manufacturers to promote your product(s). You will be judged on how your product will add or reshape the balloon and special event industries.  Entries must be a tangible product or improvement to an existing product.  Entry form, copyright and infringement rights forms must be filled out prior to entry of product. Ideas are not eligible for entry into the Creative Innovations Competition.  

Contact Francie Rosen for additional information: (949) 293-3833 or 1-877 4WCEBAC

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